Equipment shipping information.

With equipment shipping as you can imagine there are quite a few different ways to ship equipment. Everything plays a factor. From the weight of your equipment, the height, the width, and length, what route it needs to travel, and all kinds of elements as far as state regulations take part in getting equipment transported properly and legally. Then factor in loading and unloading as well as looking at options to reduce the size and weight and you have a lot on your hands without even thinking about insurance and finding the right movers. What we’re here to help you do is reduce the confusion and get you on track with a protocol to follow. Organization is the key. So iwe’re going to look at the best ways for you to proceed in general, then you can adjust your needs accordingly depending on the size or weight as well as route you have to work with.


Follow the basic steps.

So, no we’re not referring to breaking down the size of your equipment but rather the entire shipping process. Here we’ll guide you through the basic steps and outline them so you can then move on to the next appropriate topic or procedure that applies to your shipment. Moving right along to the final phase. So let go thru the basics here.

  1. The first thing you are going to want to do is to find out the dimensions of whatever item you intend on moving is. If it is actual “equipment” as in “heavy equipment” then we suggest you measure the item you need to ship down to the last 1/4 of an inch. This is a very important part of the process and we will explain that in detail in our guide to measuring your equipment. For general equipment specs, you can visit RitchieSpecs.
  2. Once have your exact dimensions you are going to want to get an equipment shipping quote from a qualified equipment shipping company. You can do that here on our website as we have dispatchers watching our system all day long from equipment shipping companies that are looking for new customers. We suggest you get quotes from at least three different equipment transport companies before deciding which one to choose. We also suggest you read our guide on selecting the right equipment shipping company for your needs. There are many factors to consider besides which company has the lowest quote. Type of trailer, for instance, air ride trailers or regular suspension. Does the transport company have enough cargo insurance to cover your value and more?
  3. Once you have posted your shipment it’s a good idea to fill out a bill of lading so you are ready for the driver of the moving company as he will need this document in order to accept the item and load it onto a trailer.
  4. You will also want to start thinking about insurance. More than likely your piece of equipment is not insured for transport purposes so you are going to want to make sure that it is properly insured before attempting to ship it. You can read more about making sure your equipment insured in our guide that covers equipment insurance.
  5. The next thing to think about is the actual loading and unloading procedures for your equipment. Will it require a crane? Will it need on at both ends? What exactly is needed to properly load and unload your piece of equipment?
  6. You are going to need to think about preparing your equipment for shipping as well. Does it need to be covered to keep it from getting wet? Does it have fuel tanks that need to be drained? Does it have sensitive electronics that will need to be removed before transport? You can learn more about this by reading our guide on preparing your equipment for shipping.
  7. Another item to consider is blocking and lumber. Often times it’s better to be prepared with items like a saw and lumber in order to properly block your item once it is loaded onto the truck. Extra items like baling wire and even duct tape are many times helpful tools to have on-site when loading to make sure all parts of your equipment are properly secured before transporting.
  8. Negotiating fair payment terms so you are making sure that the shipping company handling your equipment is doing a proper job without you paying out all of the money upfront. Learn about rate confirmations and shipping agreements so you know what you are getting into.
  9. Being prepared in the unfortunate event that your equipment was somehow damaged while in transit and knowing what you can and can’t do legally.

So this will provide you with a chronological order of how to manage your shipping project. You can put one step ahead of the other like “insurance” before “lading bill” but for the most part, you will want to keep with this order. If you are at least one bit curious about something be sure to read the guide on that particular topic so you can get complete clarification of the issue. There are some things that you can get into serious trouble with like refusing to pay your freight bill in the event your equipment shows up damaged. That is not the case at all. Federal laws govern this making a claim a whole separate issue. Believe it or not, you can actually be arrested on the spot (seriously) for refusing to pay a freight bill so make sure you read our guides. This is serious stuff. We want your equipment shipping experience the be the best it can be and that means prepping you with as much knowledge we can before you start this process.

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“We really appreciate you taking the time to write the shipping guides. We found them very informational in helping us preparing our items for shipping. We had never had to ship anything larger than a package before”.

-Justin S

“..the one thing that keeps us coming back to your website is we’ve found the quality of transportation companies on your site to be professional. Awesome service!”

-Susan T

Additional equipment shipping information:

  • Illinois State Shipping Regulations for oversize and heavy haul.
    Illinois State Shipping Regulations for oversize and heavy haul.
    2021 Shipping laws and regulations for shipping oversize and over-weight loads in the state of Illinois. Please share your expertise or knowledge of Illinois state shipping regulations with other visitors below. Locate specialized trucking companies in Illinois. Locate pilot car companies in Illinois. Order oversize trucking permits. Legal load limits...
  • Alaska state rules and regulations.
    Alaska Shipping Regulations. Heavy-haul and oversize trucking.
    2021 Alaska DOT shipping laws, rules, regulations for oversize and heavy-haul trucking. Share your knowledge with others below.! Heavy haul trucking, pilot cars and permits. Locate heavy haul, oversize equipment shipping companies, pilot cars and ordering trucking permits in Alaska: Alaska heavy haul and oversize trucking company list. Alaska pilot...
  • Missouri State Shipping Regulations
    Missouri State Shipping Regulations
    2021 Missouri shipping laws, regulations, rules, and limitations for oversize and heavy-haul trucking permits. Please share your knowledge of Missouri state shipping regulations with other visitors below.   Do I need a trucking permit? Legal load limits. Missouri maximum load limits until and trucking permits are required. Length: 53 feet...
  • Manitoba shipping regulations
    Manitoba shipping regulations
    2021 Manitoba DOT shipping laws, regulations, and limitations, for oversize and heavy-haul trucking over the roads and highways of Manitoba Canada. Please share your expertise of knowledge with our other visitors below. Legal limits. Length: The overall maximum length without a permit is 23 meters. Width: The maximum width allowed...
  • Montana state seal.
    Montana state shipping regulations.
    2021 Montana oversize and over-weight shipping laws and regulations. Official 2021 Montana state over the road transport laws, regulations, and guidelines. Legal maximum dimensions and/or weight limits. Shipments in excess of the following weights/dimensions will require special permit approval from the state. Maximum dimensions/weights allowed without a permit. Any shipment...
  • California State Shipping Regulations
    California State Shipping Regulations
    2021 California state shipping laws, regulations, rules, and limitations for heavy haul trucking and oversize loads. CA DOT – CALTRANS. Please share your knowledge of California state shipping regulations with other visitors below. Heavy haul and oversize trucking companies. Locate trucking companies and pilot car companies in the state of...

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